Assistant Facilities Manager – Commercial Property & Asset Management
Hampshire
£25,000 - £35,000 (DOE) plus bonus, car allowance & benefits
The role:
To provide support to the Facilities Manager (FM)) and Property Manager (PM) in the management of the multi-occupied (service charge) properties within the managed portfolio.
Responciblities:
- Communicating issues and scheduled/reactive maintenance attendances to Tenants
- Issuing annual service charge budget information packs & reconciliation packs to tenants
- Monitoring ‘Team’ e-mail inbox, dealing with enquires and escalating to FM/PM as required
- Dealing with utility supplies including:
- Maintaining the Utilities Issues Log & responding to queries relating to utility accounts
- Responding to utilities queries from suppliers and tenants
- Maintaining the Utilities Contract Information Database
- Monitoring supplier portals for invoices
- Requesting copy invoices
- Requesting credit returns
- Requesting consumption data
- Updating meter read data with suppliers
- Liaising with Accounts Payable Team for confirmation of invoice payment
- Obtaining quotations from contractors/suppliers
- Instructing contractor/suppliers
- Issuing of Purchase Orders to contractors/suppliers
- Coding of contractor/supplier invoices for approval by FM/PM
- Managing the Company’s Seaton Account, including ordering supplies
- Updating ‘Quooda’ (Health & Safety) database, including liaison with FM/PM to obtain info
- Updating property key and access code lists
- Issuing keys to contractors
- Providing general administrative support to FM, including keeping files up to date.
The candidate should:
- Be client service orientated
- Be a team player with a positive, proactive and hands-on attitude
- Have Facilities Management experince relating to commerial multi-let properties
- Be personable with established team working capabilities
- Be capable of chasing third party suppliers for monies and information
- Be ambitious with promotion aspirations
- Have a strong work ethic and willing to be in the office 3 days per week
Further informaiton on request.